Constitution

of the Peace Research Institute Frankfurt (PRIF) in Frankfurt/M.

 

§ 1 Organizational Form

The Peace Research Institute Frankfurt was founded by the federal state of Hesse as a foundation under public law, holding legal capacity. With the consent of the Hessian government it may in addition choose the name of a public person that rendered outstanding services for peace.

 

§ 2 Office

The foundation keeps its offices in Frankfurt/M. It can keep a branch office in Berlin.

 

§ 3 Purpose of the Foundation

The Peace Research Institute Frankfurt investigates the causes, the development and the possibilities of how conflicts can be settled or controlled. The institute does not limit its research to analyzing conflict conditions but, on the basis of such investigations, seeks to develop innovative transformation and problem solving-concepts that are able to connect decreasing violence, increasing social justice and political freedom in the international scheme and in the individual societies. The foundation introduces the findings of peace and conflict research to the public and in particular seeks to bring them into effect in political education.

 

§ 4 Freedom of Research

The foundation, its research departments and the academic staff members pursue their work, enjoying scientific independence and freedom. This freedom does not release them from loyalty to the constitution of the state of Hesse and to the German Constitution.

 

§ 5 Structure and Governing Bodies

(1) The foundation is subdivided into research departments.

(2) The governing bodies of the foundation are:

  1. the Board of Trustees,
  2. the Executive Board,
  3. the Research Council,
  4. the Advisory Board.

The members of the governing bodies of the Peace Research Institute Frankfurt are entitled to receive adequate allowance. Details can be governed by the Board of Trustees and/or by the Board of Trustees committee for financial affairs. (Amendment as of 6th October 2010)  

(3) If the term of office ends, the members of the respective governing bodies remain in office until their successors have been elected.

 

§ 6 Board of Trustees

(1) The Board of Trustees is composed of the following members carrying voting right:

  1. the Prime Minister of the State of Hesse or a representative nominated by him/her,
  2. the Hessian Minister for Science and Art or a representative nominated by him/her,
  3. two representatives of the Federal Ministry of Education and Research,
  4. the Mayor of the city of Frankfurt or a representative nominated by him/her,
  5. a member of the university management of Goethe University Frankfurt,
  6. two public figures proposed by the Executive Board and appointed for four years by the Board of Trustees. A repeat appointment is permitted.

(2) Board of Trustees members with an advisory capacity:

  1. the chairperson of the Advisory Board,
  2. the chairperson of the Research Council.

(3) The chair of the Board of Trustees is held by the Hessian Minister for Science and Art or a representative nominated by him/her.

(4) As a rule, the Board of Trustees assembles for a regular meeting twice, and a minimum of once, a year. An extraordinary meeting needs to be summoned if requested by half the members of the Board of Trustees or by the Executive Board. The items of the agenda need to be communicated at the time when the meeting is summoned.

(5) The Executive Board attends the meetings of the Board of Trustees.

(6) The Board of Trustees has the quorum if more than half the members are present. Decisions are made with simple majority of the votes cast. In matters of importance to research policy, of considerable financial implications or with regard to the managerial staff of the institute, a decision can neither be taken against the vote of the representative of the state of Hessen nor the representative of the federal government. The meeting needs to be recorded in the minutes.

(7) Each member of the Board of Trustees may transfer the vote to one of the other members.

However, one member may only be entitled to a maximum of two votes.

(8) The Board of Trustees may take decisions by written consent in place of a meeting. Details are governed by the rules of procedure.

 

§ 7 Duties of the Board of Trustees

(1) The Board of Trustees supervises the pursuit of the foundation’s purpose as well as the legitimacy, the expediency and the efficiency of the administration through the Executive Board of PRIF. In detail it fulfills the following tasks:

  1. take decisions regarding the scientific program on the basis of the evaluation through the Advisory Board;
  2. prepare the economic plan (program budget);
  3. approve the annual accounts;
  4. appoint an auditor;
  5. approve the actions of the Executive Board for the preceding financial year;
  6. appoint the research department heads;
  7. approve the appointment of the executive director, his/her deputy and the budget officer;
  8. approve the vote of the academic staff member/s to the Executive Board;
  9. appoint the Advisory Board members on the recommendation of the Executive Board;
  10. approve the rules of procedure of the Executive Board and of the Research Council as well as adopt the Advisory Board’s rules of procedure.

(2) For controlling the foundation’s administration, the Board of Trustees may at any time request information from the Executive Board. The Board of Trustees can authorize individual members to monitor the administration, to check the annual report, the evaluation reports as well as the annual financial statement. For special tasks it may be considered necessary to consult experts.

(3) For special tasks the Board of Trustees can form committees, where persons may cooperate who are not necessarily members of the Board of Trustees. These committees may be endowed with decision-making authority. Following the suggestions of the Executive Board, the Board of Trustees appoints the selection committee appointing the PRIF heads of the research departments.

(4) The Board of Trustees may adopt its own rules of procedure.

 

§ 8 The Executive Board

(1) The Executive Board is composed of the heads of the research departments, the administrative director and two academic staff members.

(2) The Research Council elects its representatives in the Executive Board according to § 12, clause 1, 1 and 2, for two years from among its staff members. Entitled to vote are the academic staff members according to § 12, clause 1.

(3) The Executive Board elects from among the research department heads and the administrative director the executive director, the deputy director and the budget officer. The term of office is four years.

(4) The Executive Board takes decisions by simple majority of the members being present. In case of equal vote, the vote of the executive director decides. In matters regarding the budget and with considerable financial implications, decisions cannot be taken against the vote of the budget officer.

(5) In legal transactions the Executive Board always needs to be represented by two commonly acting members of the Executive Board, one of them always being the executive director, the deputy director or the administrative director.

 

§ 9 Duties of the Executive Board

(1) The Executive Board directs PRIF on the basis of this constitution and the decisions of the Board of Trustees. It has all the powers which are not entrusted to other organs through statutory provisions or through this constitution. It is especially entrusted with the general administration of the foundation. Its duties are in particular:

  1. the representation of the foundation in all legal transactions and legal disputes;
  2. the administration of the foundation’s assets;
  3. preparing and implementing the budget plan (department budget);
  4. the budget and accounting of the foundation as well as the controlling;
  5. personnel matters, recruitment and dismissal of the scientific and non-scientific staff members of the foundation as well as the admission of PhD students;
  6. preparing a proposal to the Board of Trustees for setting up a selection committee for the appointment of research department heads;
  7. preparing for the Board of Trustees a list of names for the appointment of Advisory Board members;
  8. preparing the scientific program and its implementation together with the Research Council;
  9. the scientific quality control in consultation with the Research Council;
  10. preparing an annual report;
  11. informing the Board of Trustees about matters of special significance;
  12. supervising the current administrative activities.

(2) The Executive Board can adopt its own rules of procedure.

 

§ 10 Research Council

(1) According to §12, clause 1, the research department heads as well as the scientific staff members are eligible to vote for the Research Council.

(2) The Research Council elects a chairperson as well as two deputies for a period of two years.

(3) The Research Council is responsible for designing the scientific program as well as for developing and approving the research projects together with the Executive Board. If in individual cases no agreement can be reached, the Executive Board and the Research Council, guided by the head of the Advisory Board, separately discuss the subject again and then form a commission with equal representation. Their vote is binding.

(4) The Research Council assists, in consultation with the Executive Board, in the scientific quality control, in particular regarding PRIF’s own publications.

(5) The Research Council has to be consulted before the appointment of the research department heads, the employment of the scientific staff and the invitation of guest scientists through the Executive Board.

(6) The Research Council can adopt its own rules of procedure.

 

§ 11 Advisory Board

(1) The Board of Trustees appoints an Advisory Board that is composed of no more than ten expert members. There should also be foreign scientists in this board. The Board of Trustees, at the suggestion of the Executive Board, appoints the members for four years. The appointment is renewable once.

(2) The Advisory Board is destined to promote and to support the scientific work of the foundation. It provides advice to the Board of Trustees, the Executive Board and to the Research Council in designing the scientific program and in developing research projects.

(3) The Advisory Board comments on the Executive Board’s draft for the research budget and presents a recommendation to the Board of Trustees.

(4) The Advisory Board establishes criteria for evaluating the research and service achievements. On the basis of these criteria, in communication with the Executive Board and the Research Council, it evaluates in regular intervals the achievements of the individual research departments and of the institute as a whole. It informs the Board of Trustees regularly about the evaluation.

(5) The Advisory Board may consult additional experts.

(6) The members of the Advisory Board work on an unsalaried basis. They receive travel expenses and an attendance fee. Furthermore, in case of special requirements, an additional remuneration may be granted.

(7) The Board of Trustees releases the rules of procedure for the Advisory Board and determines the amount payable as attendance fee as well as possible additional remunerations.

 

§ 12 Scientific Staff

(1) The scientific staff of the foundation is composed of:

  1. the scientific employees entrusted with research tasks,
  2. the scientific employees entrusted with scientific service tasks,
  3. PRIF’s PhD students.

(2) In addition, non-permanent scientific staff, in particular guest scientists, will work at the foundation.

 

§ 13 Foundation Assets

The foundation assets may only be used in accordance with the foundation objective.

 

§ 14 Budget and Accounting

(1) The foundation’s accounting year corresponds to the accounting year of the state of Hessen.

(2) The economic administration as well as accounting and auditing are determined by the principles valid in the state of Hessen.

(3) The foundation is subject to the auditing of the “Bundesrechnungshof” (federal court of audits) and the “Rechnungshof des Landes Hessen” (court of audits of the state of Hessen).

 

§ 15 Constitutional Changes

Constitutional changes are decided by the Board of Trustees by a two-thirds majority of its members according to the constitution. The decision may not be taken against the votes of the representatives of the state of Hessen or of the federal government in the Board of Trustees. The foundation objective may not be altered. The constitutional changes may not jeopardize or prevent the fulfilment of the foundation objective.

 

§ 16 Dissolution of the Foundation

(1) The dissolution of the foundation may be decided by the Board of Trustees by a two-thirds majority of its members according to the constitution, following a hearing of the Executive Board.

(2) In case of a dissolution, the foundation assets go to the state of Hessen, that may only use it directly and exclusively in accordance with the foundation objective. The state of Hessen takes care of the foundation’s commitments.

 

§ 17 Transitional Regulations

(1) Following the entry into force of this constitution, § 5, clause 3 is valid accordingly for the members of the organs of the foundation.

(2) The Board of Trustees, composed of the members according to § 6, clause 1, 1-5, during its first meeting appoints the members of the Board of Trustees according to § 6, clause 1, 6.

 

§ 18 Coming into Force

This constitution comes into force upon approval by the Darmstadt Regional Council.

 

Wiesbaden, January 21, 2014

THE HESSIAN PRIME MINISTER